Keep a multi-session conference on time
Sessions, speakers, rooms, and AV in one run of show. When a session runs long, one edit re-times the day and everyone sees it.
Why NextShow for conferences
A conference is a timing problem multiplied by rooms. NextShow holds sessions, speakers, rooms, and AV in one run of show, computes every start and end time, and re-times the rest of the day when a session runs long. Lock lunch and the closing keynote, and the day flows around them.
One edit, and the afternoon takes care of itself
Session A stretches from 45 to 60 minutes. On a printed schedule, that is a hallway of whispered math. In NextShow it is one duration edit: the next session re-times, the slack before lunch is absorbed, and lunch holds its hard time.
The columns conference teams use
| Segment | Start | Duration | Speaker | Room | AV | Notes |
|---|---|---|---|---|---|---|
| Registration | 8:00 AM | 60 min | Staff | Lobby | Signage | Badges |
| Opening | 9:00 AM | 15 min | Host | Main hall | Mic 1 | Welcome |
| Keynote | 9:15 AM | 45 min | Keynote speaker | Main hall | Slides | Recorded |
| Break | 10:00 AM | 15 min | - | Foyer | - | Coffee |
| Session A | 10:15 AM | 45 min | Track speaker | Room A | Projector | Track 1 |
| Session B | 10:15 AM | 45 min | Track speaker | Room B | Projector | Track 2 |
| Lunch | 11:00 AM | 60 min | Catering | Dining hall | Music | Buffet |
Share one link with every room
Your speaker liaison, the room AV leads, and the registration desk all follow the same View link, on whatever device they are holding. The program team shares the Edit link and builds together. When the schedule moves, nobody is chasing a new PDF.
Build the next program draft in NextShow instead of the spreadsheet. The whole committee can read it before anyone pays anything.
The Free plan is a real tool: all your columns, live sharing, live mode, up to 5 segments per run of show.
View and Edit links open in any modern browser. Nobody creates an account to follow the show.
A single show that needs more than 5 segments unlocks fully for 30 days. No subscription.
Build your run of show in the browser
Free to start. No install, no app, no card. Build it, share one link, and update it live while the show runs.
Get started freeQuestions
What is the difference between a conference run of show and the agenda?
The agenda is the public schedule attendees see. The run of show is the production version behind it, with AV cues, room logistics, and the timing detail your team needs. Build the run of show and let the agenda be its public face.
How do I handle a multi-track conference?
Two ways that both work: keep parallel sessions as rows sharing a start time with a Room column, like the example above, or build one run of show per track and give each room team its own link.
How do I share the run of show with session AV?
Send the View link. It opens in the browser on the room laptop or the tech's phone, with no install and no account, and it always shows the current schedule and the live active segment.